Conference Administrator
Key details
Salary: £26,936 per annum
Hours: Full time, 35 hours per week (other options available)
Contract: Permanent
Location: London, Hybrid
Closing date: 10.00am on Monday 30th March 2026
About the role
RCOG Events is undergoing an exciting period of transformational change. We are bringing our flagship World Congress in-house and have recently established a new Events Board to shape the strategic direction of our courses, workshops, meetings, and congress portfolio, aligned to our new five-year corporate strategy.
To support this transformation and growth, we are seeking a Conference Administrator to provide high-quality operational and administrative support across our meetings and conferences portfolio, including the World Congress and other flagship events. This is a pivotal role, ensuring events run smoothly, delegates and faculty are supported, and RCOG’s standards of excellence and professionalism are upheld.
You will combine organisational expertise with strong communication skills, supporting end-to-end event administration, coordinating faculty and delegates, and maintaining accurate records across registration systems and digital platforms. Working closely with the Head of Conferences and Meetings, internal teams, and external partners, you will help ensure events are delivered efficiently, consistently, and with exceptional customer service.
Collaborating with colleagues across Marketing, Corporate Development, and Finance, you will act as a key operational contact for all aspects of event delivery, helping to maintain quality, engagement, and smooth operations while supporting RCOG’s mission to improve healthcare for women and girls worldwide.
Responsibilities:
Provide administrative and operational support for conferences and meetings, including venue coordination, delegate and faculty management, and event materials.
Use registration systems, CRM platforms, and digital tools to ensure accurate records and smooth event delivery.
Act as a first point of contact for delegates, faculty, and stakeholders, ensuring high-quality customer service and communication.
Support financial processes, post-event reporting, and continuous improvement through debriefs and feedback analysis.
Collaborate across the Events Team and wider College departments to ensure efficient, joined-up delivery and operational continuity.
This is an exciting opportunity for a passionate events professional, whether you have prior experience or are a recent graduate, to contribute to transformational change, support the delivery of large-scale events, and help shape the growth of a globally recognised programme.
For the full list of key responsibilities, please check the recruitment pack.
How to apply
To apply for this role, please click the button below to submit an application using our online form.
If you have any additional questions about the role or how to apply please contact the People Team on 020 7772 6453.
We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability. To find out more, please see our Diversity Policy and Equal Opportunities Policy.
[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]